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About companies.com.my

COMPANIES.COM.MY

Companies.com.my is an online platform owned and operated by qualified and professional Chartered Accountant company AK Secretarial Companies Sdn Bhd with the purpose and intent of facilitating clients to execute and comply with existing Malaysian legislations primarily with the government agency of Companies Commission of Malaysia also known as Suruhanjaya Syarikat Malaysia (SSM).

With more complex developments in company legislation and the creation of business collaborations to result in larger groups of companies, the role of a company secretary has evolved from just a normal employee to one who is far more important in any company. A company secretary of today is a company officer who is endorsed with heavier responsibilities and a greater power, duties which demand for ethical behaviour from company secretaries at all times.
 

Code of Ethics and Professional Duties

Our practice is based on the principles of sincerity, integrity, responsibility a and corporate social responsibility. We strictly abide by the following 15 point code:

  1. Strive for professional competency and at all times exhibit a high degree of skill and proficiency in the performance of the duties of his office;
  2. At all times, exercise the utmost good faith and act both responsibly and honestly with reasonable care and due diligence in the discharge of the duties of his office;
  3. At all times, strive to assist the company towards its prescribed objectives based on the tenets of moral responsibility, efficiency, and effectiveness in administration;
  4. Have a clear understanding of the aims and purpose of the company as well as the powers and restrictions as provided in the Memorandum and Articles of Association of the company;
  5. Be knowledgeable of regulations and procedures for meetings, particularly quorum requirements, voting procedures and proxy provisions and be responsible for the proper administration of meetings;
  6. Neither direct, for his own advantage, any business opportunity that the company is pursuing nor use or disclose to any party any confidential information obtained by reason of his office, for his own advantage or that of others;
  7. Adopt an objective and positive attitude and provide full co-operation for common benefit when dealing with government authorities or regulatory bodies;
  8. Disclose to the board of directors or an appropriate public officer any information within his knowledge that he honestly believes suggests that a fraud is being, or is likely to be, practised by the company or by any of its directors or employees;
  9. Disclose to the board of directors or an appropriate public officer any information within his knowledge that he honestly believes suggests that a fraud is being, or is likely to be, practised by the company or by any of its directors or employees;
  10. Assist and advise the directors to ensure that the company, at all times, maintains an effective system of internal control for the keeping of the necessary registers and accounting records;
  11. At all times, be impartial in his dealings with shareholders, directors and, without fear or favour, use his best endeavours to ensure that the directors and the company comply with the relevant legislation, contractual obligations and other relevant requirements;
  12. Be present in person, or ensure that in his absence he is represented, at the company's registered office on the days and at the hours that the office is accessible to the public;
  13. Advise the board of directors so that no policy which is in conflict with the interest of the company’s stakeholders is adopted by the company;
  14. Be aware of all reporting and other requirements imposed by the statute under which the company is incorporated;
  15. Be present or represented at company meetings and not allow himself or his representative to be excluded or withdrawn from those meetings in a way that would prejudice his professional responsibilities as secretary of the company.


Additional Professional Notice

Prospective corporate directors or officials of companies who has the intent of non-conforming to the relevant legislations and the 15-point code of practice adopted by Companies.com.my need not request for our services. We would like to state clearly that we will not compromise on our professional obligations to all stakeholders which may be in conflict with the ill-intent of certain corporate directors. We will also terminate all professional engagement with corporate clients who do not want to comply with the legislations.

No amount of fees or business revenue will make us consider compromising our code. Attempts to bribe or perform undesirable actions with our practice or any employee with our practice will be severely dealt with and reported to the relevant Enforcement agencies.

 


(Source: SSM website)

 



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