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User Of Company Registration Numbers

  1. For all companies, whether a private limited company, public company or foreign company registered in this country, are required to incorporate their respective company numbers right after the company name in the company’s common seal, official letters, accounts, invoices, official notices, publications, bills of exchange, promissory notes, cheques, receipts, purchase orders and letters of credit issued by the company. "Company Number" here means the reference number provided to companies by the Registrar of Companies at the incorporation of each respective company.
     
  2. For local companies, only documents listed under section 121(1) of the Companies Act 1965 need to have the company number printed on them.

    These documents are as follows:
    • Common seal;
    • Letterhead,
    • Statement of accounts;
    • Invoices;
    • Official notices – referring to written advertisements made by the company in newspapers and other mass media;
    • Printed publications by the company, such as brochures, leaflets, catalogues and other materials published by the company;
    • Bills of exchange;
    • Promissory notes;
    • Endorsements;
    • Cheques – only for the account holder issuing the cheque
    • Purchase orders;
    • Receipts, including machine-generated receipts;
    • Letters of credit.
       
  3. For foreign companies registered in this country, only documents listed under section 338(1)(b) of the Companies Act 1965 need to have the company number printed on them.

    These documents are as follows:
    • "Bill head" and letterheads;
    • Official notices;
    • Prospectuses;
    • Official publications.
       
  4. Exemptions, documents not listed above are not within the scope of the said amendment and do not need to have the company number printed on them. As a guide to companies, ordinary documents used in day-to-day operations that do not need to have the company number printed on them are as follows:
    • Bill boards and company signage;
    • Labels – plates and stickers on manufactured goods;
    • Bottles, cans and tetra pack drink containers;
    • Packaging materials such as boxes and plastics;
    • Credit cards;
    • Mailing envelopes;
    • Business cards;
    • Company vehicles;
    • Name tags;
    • Invitation cards
    • Pay slips
    • Company logo


(Source: SSM website)



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